Organisations are constantly seeking ways to optimise their operations, gain a competitive edge, and secure their sensitive data. Seeking a seamless solution that expertly balances compliance, security, and efficiency, automated cloud-based MFT tools are the solution.

By automating various file transfer processes – both internally and externally – businesses can unlock greater efficiency, reduce manual effort, and limit the possibility of disruption caused by human error. The result: seamless file transfers that automatically secures and assures compliance of data both at rest and in transit, without limiting efficiency or accessibility in the process.

Below, we’re showcasing the many benefits and applications of automated MFT in a business environment.

Read on to discover:

  • Examples of security features that are automatically applied to file-sharing processes
  • How automated MFT ensures compliance with data protection regulations
  • The many ways that automation will enable greater productivity
  • And much more

Streamlining internal and external automation workflows

Automated cloud-based MFT can transform many common processes both internally within a business, and externally. 

Within an organisation, these automated capabilities can streamline operations by eliminating traditionally repetitive tasks. As a result, businesses can boost overall efficiency, while reducing risks commonly associated with human error. Some common internal use cases of automated MFT may include: 

  • Moving files automatically between local folders
  • Applying filters to seamlessly locate specific files
  • Conducting lifecycle management to remove inactive users and contacts 
  • Deleting files that are older than a specified period for automatic compliance
  • Receive generated user activity logs regularly

Automation isn’t limited to internal processes. It extends its impact to external workflows as well – facilitating seamless collaboration and communication with external stakeholders, such as suppliers, partners, customers, and branches. As data is shared, you can be assured that data protection and security is applied automatically. 

Empowering file-sharing workflows through automation 

MFT automation goes beyond simple file transfers. A wide range of workflows involving multiple complex systems can be integrated throughout your entire business.

These workflows may include repetitive tasks that otherwise consume valuable time and resources. This allows personnel to focus on more strategic, value-adding, and high-priority activities that drive innovation and growth.

Reducing manual effort and errors

Traditional manual file transfer processes are prone to errors, delays, and inefficiencies caused by a wide range of factors, including:

  • Human error
  • Inaccessible data stored physically elsewhere
  • Version control issues
  • A lack of scalability
  • Lengthy governance procedures

Automated MFT tools eliminate these challenges by introducing a precise workflow that can be repeated time and time again. With no manual error and a scalable infrastructure, file transfers will be accurate, rapid, and reliable at all times.

Robust security features: protecting sensitive data 

Data security remains one of the greatest concerns for businesses today. A breach can significantly impact customer and stakeholder trust, cause widespread disruption, and incur costly fines. 

An automated solution will ensure that sensitive data, whether it is at rest or in transit, remains fully protected. Two of the most important processes are encryption and authentication.

Automatically encrypted data reinforces security to protect files from unauthorised access. What’s more, authentication mechanisms verify the identity of users and systems involved in file transfers. By leveraging these security features, businesses can meet compliance requirements and gain the trust of their stakeholders.

Streamlining compliance

Another great benefit of automated cloud-based MFT is its compliance support.

MFT tools provide continuous compliance with many international data protection regulations, automatically implementing processes that align with their requirements including:

  • The Health Insurance Portability and Accountability Act (HIPAA)
  • General Data Protection Regulation (GDPR)
  • Payment Card Industry Data Security Standard (PCI DSS) 

Without the in-house expertise or pre-built workflows, meeting compliance with these data protection regulations can be complex, time-consuming, and costly if incorrect. Automated Managed File Transfer can streamline compliance= and enable users to focus on the tasks that matter.

Unlock the power of automated MFT with Quatrix

It’s no secret that automation is a game-changer for any businesses looking to optimise their operations and access greater efficiency. 

By streamlining complex workflows and reducing manual effort, automated cloud-based MFT tools provide a wide range of significant advantages. Robust security, simplified compliance, and a reduction of error and disruption all feature here, transforming a business’s operations to unlock distinct competitive advantages.

To start leveraging the potential of automation today and unlock a suite of advantages for your business, why not book a free discovery call? In it, we can discuss the unique requirements of your business, and explore how Quatrix’s automated capabilities can transform your operations. 

Read More: 6 Reasons Why Managed File Transfer Is Better than FTP